>WHAT IS NACON?

The National Public Safety UAS Conference (NACON) is a premier national gathering dedicated to advancing public safety unmanned aircraft systems (UAS) operations, training, and standards. Hosted by DRONERESPONDERS and produced by AIRT, Inc, NACON brings together first responders, emergency managers, industry leaders, and UAS program administrators from across the country to share best practices, explore emerging technologies, and strengthen operational capabilities. The conference serves as a central forum for collaboration, education, and innovation, supporting the safe, effective, and responsible integration of UAS into public safety missions nationwide.

>HOW DO I REGISTER TO EXHIBIT AT NACON?

Organizations interested in supporting the NACON / DRONERESPONDERS National Public Safety UAS Conference may register as sponsors through our online sponsorship portal. Four levels of sponsorship are available—Diamond, Platinum, Gold, and Exhibitor—each offering a unique package of visibility, benefits, and engagement opportunities. Sponsorship levels vary in cost and deliverables, allowing agencies, companies, and partners to select the tier that best aligns with their goals and budget. To secure your sponsorship and view full benefit details, click here to register.

>IS THERE LODGING AVIALABLE?

NACON and DRONERESPONDERS do not designate an official host hotel for this event. Williamsburg, VA offers a wide range of lodging options—including hotels, resorts, and short‑term rentals—allowing attendees to select accommodations that best meet their preferences, budgets, and travel requirements.

>EXHIBITOR STAFFING POLICY.

All attendees, crew, and other visitors to NACON 2026 are required to visit the registration desk in the main welcome center upon arriving at the event to receive their conference badge and wristband. Anyone without the proper conference credentials will be asked to visit the registration desk and check-in or promptly vacate the event.

>SUITCASING POLICY.

To protect the investment of our exhibitors, sponsors, and partners, NACON strictly prohibits “suitcasing”, the practice of soliciting business in the exhibit hall, meeting areas, or any event-related space by non-exhibiting companies or individuals.

Suitcasing includes, but is not limited to:

• Distributing sales materials, product samples, or promotional items without being a contracted exhibitor or sponsor

• Conducting meetings, product demonstrations, or sales pitches in public areas, lobbies, or on the exhibit floor without authorization

• Soliciting attendees or exhibitors for business purposes outside of an official exhibit booth or sponsored space

Enforcement

• NACON staff will monitor all event areas for violations.

• Individuals or companies found suitcasing may be asked to leave the event immediately without refund.​

DRONERESPONDERS reserves the right to deny future participation to any person or organization violating this policy.

This policy ensures a fair, professional, and respectful environment where all participants can benefit from their investment in NACON. It protects the value of official exhibit and sponsorship opportunities and maintains the integrity of the event.

>SHIPPING & DELIVERY POLICY.

To ensure smooth and secure handling of all exhibitor and sponsor materials, FLOCON has established the following guidelines for shipments to and from the event:

Shipping address: Info coming soon...

Pre‑Delivery Notification

• All shipments must be coordinated in advance.

• Send an email to jason.day@droneresponders.org with all relevant shipment details at least 48 hours prior to delivery.

• Include: Company name, Contact person and phone number, Carrier and tracking information, Estimated delivery date and time, Description of items being shipped

Freight Shipments

• Freight deliveries are possible; however, due to limited indoor storage, all freight will be stored in a covered outdoor area.

• Please ensure packaging is weather‑resistant and secure.

Return Shipping

• Return shipping arrangements must be clearly communicated to NACON staff in advance.

• All pick‑ups must be scheduled during normal working hours: Monday–Friday, 7:00 AM – 5:00 PM CS- All exhibitor material and equipment will be picked up and return shipped no later than March 13, 2026.

• No deliveries or pick‑ups will be accepted on weekends.

Responsibility

• DRONERESPONDERS, NACON & AIRT are not responsible for loss or damage to items during shipping, storage, or return transit.

• Exhibitors are encouraged to insure all shipments.

>SETUP, BREAKDOWN & HOURS OF OPERATION.

Setup Times:

• Tuesday, March 10 – 12:00 PM to 5:00 PM​

• All exhibitor staff must check in at the registration desk prior to beginning setup.

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Exhibit Hours

• Wednesday, March 11 – 8:00 AM to 6:00 PM

• Thursday, March 12 – 8:00 AM to 6:00 PM

• Demo sessions available from 4pm - 6pm each day

Exhibitor Space Assignments will be arranged upon check-in. Placement will be determined based on sponsorship level.

Breakdown & Move‑Out

• All exhibitor spaces must be fully broken down and cleared no later than 12:00 PM on Friday, March 13.

• Exhibitors are responsible for removing all materials, equipment, and trash from their assigned space by this deadline.

• Early breakdown prior to the official close of the exhibit hall is not permitted, as it disrupts the attendee experience and poses safety risks.

These timelines are designed to ensure a smooth setup process, maintain a professional exhibit environment, and allow exhibitors to maximize engagement with attendees during official hours.

>FOOD, BEVERAGES & ALCOHOL POLICY.

NACON welcomes the inclusion of food and non‑alcoholic beverages within exhibitor spaces, provided it is done responsibly and in a manner that maintains the professional environment of the event.

Buffet style breakfast and lunch will be provided each day for every registered attendee/sponsor.

Guidelines

• Permitted: Food and non‑alcoholic beverages may be served or consumed at exhibitor booths, provided they do not create excessive noise, odors, or mess, and do not interfere with neighboring exhibitors or attendee traffic flow.

• Alcohol Consumption: The consumption of alcohol is strictly prohibited at all FLOCON events, including the exhibit hall, meeting rooms, and all associated spaces.

• Alcohol as Prizes: Unopened bottles of alcohol may be offered as part of a raffle, giveaway, or prize, provided they remain sealed at all times and are taken off‑site by the recipient.

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Compliance

• Exhibitors are responsible for ensuring all food and beverage activities comply with venue regulations and applicable health and safety requirements.

• This policy is designed to maintain a safe, respectful, and professional atmosphere for all attendees while allowing exhibitors flexibility in engaging with visitors

>LOGISTICS & RENTAL EQUIPMENT.

To ensure a smooth and consistent experience for all exhibitors, please review the following logistical details for NACON:

Guest Wi‑Fi

• Complimentary guest Wi‑Fi will be available.

• Login instructions will be provided at each exhibitor space.

Included Furnishings

• Each exhibitor space includes tables as described above in the sponsorship description.

• Each table provided will be accompanied by 2 chairs unless other arrangements have been made in advance.

• Outdoor Spaces – No power will be available; exhibitors should plan accordingly.

TV & Equipment Rentals

• This service is not provided at NACON

Booth Size & Setup

• Booth setups must remain within the space provided and may not exceed the dimensions allocated based on the sponsorship level purchased.

Liability

• DRONERESPONDERS and AIRT are not liable for any damage to exhibitor equipment during the event.

• Exhibitors are encouraged to secure appropriate insurance coverage. Power Access: Indoor Spaces – Extension cords or outlets will be provided.

>LEAD RETRIEVAL POLICY.

NACON provides lead retrieval opportunities to help exhibitors connect with attendees and maximize their return on investment.

Access to lead retrieval tools and attendee contact information is determined by the exhibitor’s sponsorship level.

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Guidelines

• Sponsorship Level Access: The type and scope of lead retrieval services (e.g., badge scanning, digital attendee lists, or post‑event reports) will vary based on the sponsorship package purchased.

• Usage: Lead retrieval tools are to be used solely for legitimate business follow‑up with attendees who have opted to share their information.

• Data Privacy: All exhibitors must comply with applicable privacy laws and DRONERESPONDERS's data protection standards when storing or using attendee information.

• Non‑Transferable: Lead retrieval access is for the contracted exhibitor only and may not be shared, sold, or transferred to other companies or individuals.

>PHOTOGRAPHY & MEDIA POLICY.

DRONERESPONDERS encourages the sharing of event experiences while maintaining respect for participants, brand integrity, and professional standards.

Social Media & Event Tagging

• Attendees, exhibitors, and media are encouraged to share photos and videos from NACON on social media.

• All posts should include the official event hashtags: #DRONERESPONDERS and #NACON.

Photography & Video of Personnel

• Any photo or video that includes personnel in uniform must have the express permission of that individual before posting or distributing.

Use of Logos & Branding

The DRONERESPONDERS, NACON, and AIRT logos may be used in event-related materials, but they are trademarked and must not be altered or modified in any way.

Logos may only be used in a manner that accurately represents the organizations and the event.

Endorsement Disclaimer

• DRONERESPONDERS, FLOGRU, and AIRT do not officially endorse any products, services, or vendors.

• Any language, imagery, or implication suggesting endorsement is strictly prohibited.